• Ensure the proper recording (including drafting appropriate journal entries), summarization, and reporting of all financial activity of the Chancery and all diocesan level entities.
• Evaluate, update, and develop accounting policies to ensure compliance with generally accepted accounting principles.
• Evaluate and update accounting systems, procedures, and practices, including the development and maintenance of systems of internal accounting controls to ensure adherence to diocesan accounting policies.
• Manage the preparation of financial statements, including the analysis and reporting of results to provide forecasts, identify problem areas, and make specific recommendations for solutions/improvement.
• Review monthly financial closings and statements, including appropriate commentary and account analyses, as well as substantiation of month-end amounts.
• Prepare appropriate council and committee financial reporting and commentary.
• Ensure compliance with financial terms of grants and contractual obligations of the Diocese.
• Ensure compliance with record keeping and reporting requirements of federal and state laws, including compliance with Internal Revenue Service, the California Franchise Tax Board regulations, and Canon Law.
• Manage the database technology used for fundraising, general accounting, accounts payable, accounts receivable, payroll, and expense reimbursements.
• Manage the treasury function for all banking and investment relationships.
• Coordinate the annual budgeting process.
• Coordinate the annual audit and preparation of the annual financial statements and footnotes.
• Coordinate various tax returns preparation and filing.
• Proficiently and accurately maintain records in compliance with diocesan retention policies.
• Supervise, train, and evaluate accounting staff.

• Provide financial guidance to pastors, parishes, and schools.
• Review and approve purchases as required.
• Lead departmental projects as needed, including department RFPs, integration, and team training of new accounting systems.
• Other duties as assigned.

• Provides technical support and guidance to resolve users’ computer hardware and software problems.
• Communicates with users via phone, chat, email, and/or a support ticketing system to assess the scope of the problem and determine what, if any, resolution steps users have performed.
• Applies knowledge of computer software and hardware to assist users in resolving problems.
• Installs or assists with the installation and set-up of new hardware, software, and peripheral equipment.
• Coordinates service or replacement of defective products from vendors and manufacturers.
• Maintains knowledge of technical innovations, trends, and best practices; makes recommendations for new software and hardware.
• Drafts or revises user training manuals and procedures.
• Maintains logs of support services provided in the ticketing system or other appropriate database.
• Develop training materials and/or provides onsite training as requested.
• Works within a team to ensure security and privacy of networks and computer systems.
• Manage user accounts, access control, and device setup across the organization.
• Manages technology inventory.
• Performs other related duties as assigned.

• Help desk or relevant customer service experience
• Experience working in LAN/WAN environments
• Office 365 and Azure Active Directory administration
• Knowledge of Microsoft Licensing programs
• SharePoint management and administration
• Microsoft Windows Server 2012 and above
• Proficiency with Windows, macOS, and iOS operating systems
• Fundamental understanding of DNS, DHCP, and TCP/IP networking concepts
• VMware or Hyper-V virtualization technologies
• Knowledge of backup technologies and strategies
• Awareness of security practices, policies, and compliance standards
• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills. Strong analytical and problem-solving skills.
•  Proficient with Microsoft Office Suite or related software. 
• Thorough understanding of technology commonly used by clients and employees. 
• Ability to explain technical problems to nontechnical employees. 

•  Enters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Processing payroll for 1500 employees biweekly
• Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Records and processes federal and state payroll tax deposits.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Performs other duties as assigned.

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.
• Minimum of 5 years of payroll experience.
• Proficiency in ADP Workforce Now, HRIS, ADP Reporting, and ADP Time and Attendance.
• High proficiency in Microsoft Word, Outlook, and Excel.
• Strong understanding of generally accepted accounting principles and payroll operating methods.
• Attention to detail and ability to understand instructions, information, and concepts.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Demonstrated ability to operate autonomously while effectively prioritizing, managing, and delivering on multiple concurrent projects within established deadlines.
• Established track record of exercising sound judgment, discretion, and professionalism in safeguarding confidential and sensitive information, ensuring strict adherence to organizational policies and ethical standards.

• Associates or Bachelor's degree in Accounting, Business Administration, Human Resources, or related field required.

Job Title: General Accountant
Hourly Pay: $23.00

About Us:

The Diocese of Fresno is nestled in the Central part of the San Joaquin Valley and expands over 35,239 square miles and serves over 2 million Catholics. The Diocese is made up of 87 parishes and 20 Catholic schools which are within the counties of Fresno, Kern, Inyo, Madera, Mariposa, Merced, Tulare and Kings. The diocesan pastoral center is located in Fresno and serves as the main hub for the diocese. Bishop Brennan’s pastoral center staff serves the diocese by guiding ministry throughout the Valley on their mission to Proclaim the Good News. In addition to the Parishes, Schools and the pastoral center, the diocese also encompasses the St. Anthony’s retreat center, the St. Teresita Youth retreat center, Catholic Charities and Catholic Cemeteries. This position is located at the diocesan pastoral center.

Essential Duties and Responsibilities: (Other duties as assigned.)

• Responsible to close assigned general ledger accounts timely every month, prepare and post journal entries, account reconciliations, analysis reports, reconcile inter-diocesan accounts, bank reconciliations.
• Develop and document accounting procedures for activities assigned.
• Assist in special projects and analysis as assigned.
• Responsible in processing the daily accounts payable invoice, discuss any issues with the vendors and resolve any discrepancies on a timely manner.
• Responsible with the organization’s fixed asset.
• Recommend and implement accounting methods and procedures to improve operating efficiencies and accuracy.

Required Knowledge, Skills and Abilities:

• Bachelor degree with Accounting or Finance
• Minimum 3 years’ similar professional experience
• Working knowledge of SAGE highly desirable.
• Must possess strong organizational, team, and analytical skills
• Ability to work independently with limited or general instructions
• Accurate & detail oriented
• Ability to work under pressure and meet deadlines
• Ability to establish and maintain effective working relationships with department heads and other employees
• Comprehensive knowledge of the theory, principles, methods, and practices of Generally Accepted Accounting Principles
• Strong working knowledge of all aspects of the general accounting function
• Ability to analyze large amounts of data and to identify trends, issues, etc. and recommend the appropriate courses of action
• Advanced Microsoft Excel skills, basic knowledge of Word and Outlook
• Fixed Asset accounting experience preferred

We believe that work should be rewarding as well as challenging. That is why the Diocese offers a competitive benefits package that includes medical, dental and vision coverage, and a retirement program.

To be considered for this career opportunity, please submit your resume to: [email protected] No agencies.

• Direction, coordination, and management of music and worship ministries.
• Develop creative, innovative, effective, and efficient music and worship ministries to meet the needs of the parishioners and families of St. Paul Catholic Newman Center.
• Plan music and worship in fidelity to the Roman Missal, the liturgical calendar, and the norms of the Church, with particular care for Ordinary Time, Advent, Lent, Easter, and major solemnities.
• Prepare and oversee music for all weekend Masses, holy days of obligation, and major parish liturgies.
• Plan music and worship in fidelity to the Roman Missal, the liturgical calendar, and the norms of the Church, with particular care for Ordinary Time, Advent, Lent, Easter, and major solemnities.
• Collaborate to align music with preaching themes, seasonal movements, and parish wide focuses.
• Serve as wedding and funeral coordinator working directly with families.
• Recruit, organize, develop, accompany, schedule and supervise choral groups, cantors, and musicians.
• Participate in planning and organization of a variety of liturgical services including Catholic Masses, other sacramental liturgies and interfaith prayer services in collaboration with Liturgy team.
• Select music that is theologically sound, pastorally appropriate, and resonant with the culture and mission of the university parish.
• Work effectively as part of the parish staff and Newman Center community.
• Support the formation of liturgical ministers by understanding how music interfaces with lectors, presiders, servers, and hospitality.
• Work in collaboration with the Liturgy and Music Ministry Committee.
• Participate in the annual budget process by preparing a detailed budget proposal for areas of oversight.
• Commit to on-going professional development via conferences (RE Congress), reading and researching the latest updates in Catholic liturgy and music.
• Oversee upkeep of instruments, equipment and sound system.
• Meet regularly and as needed with the PLC, staff, and ministry leadership.
• Other duties and responsibilities as assigned.

• Knowledge of the seasonal and sanctoral cycles of the liturgical year and corresponding requirements.
• Formal training or significant experience in music, liturgy, or sacred music ministry.
• Strong organizational, interpersonal, and written and verbal skills.
• Proficiency in MS Office programs.
• Ability to regularly and consistently work weekends is required.
• Proficiency in utilization of Ministry Scheduler Pro (within 3 months of start date).

• Coordinate all children’s faith formation programs in English and Spanish.
• Direct sacramental preparation programs for First Reconciliation and First Holy Communion.
• Coordinate RCIC preparation for children seeking Baptism and initiation into the Catholic Church.
• Develop annual calendars, lesson plans, and program schedules in collaboration with
• the Pastor.
• Recruit, register, and maintain records for children participating in faith formation programs.
• Recruit, train, supervise, and support catechists, teacher aides, and volunteers.
• Provide catechist formation and monitor progress toward diocesan certification requirements.
• Organize parent meetings, sacramental workshops, and communications with families.
• Ensure classrooms and parish facilities are properly prepared, maintained, and used responsibly.
• Order, organize, and maintain books, curriculum materials, supplies, and other program resources.
• Coordinate outreach efforts for children unable to attend regular parish classes.
• Address concerns, grievances, and pastoral situations involving students, parents, catechists, or volunteers, consulting with the Pastor when necessary.
• Maintain accurate sacramental and program records, including certificates and parish database entries.
• Assist with translation of documents and communication materials between English and Spanish as needed.
• Prepare budgets, financial reports, calendars, memos, and related administrative documents.
• Maintain regular office hours, including availability for evening and weekend events.
• Collaborate with parish staff and ministry leaders to support the mission and pastoral priorities of the parish.
• Participate in ongoing professional and spiritual development related to catechesis and ministry leadership.
• Other duties and responsibilities as assigned

• Knowledge of Catholic doctrine, sacramental theology, and catechetical methodology.
• Knowledge of Sacred Scripture, the Catechism of the Catholic Church, and Church teaching.
• Ability to communicate the Catholic faith clearly, faithfully, and enthusiastically.
• Strong organizational, interpersonal, and leadership skills.
• Ability to recruit, supervise, train, and support volunteers and catechists.
• Strong written and verbal communication skills in English and Spanish.
• Ability to maintain confidentiality and exercise sound pastoral judgment.
• Proficiency in basic computer applications including email, word processing, databases, and presentation software.
• Ability to work collaboratively with parish staff, volunteers, families, and clergy.
• Ability to manage multiple responsibilities and maintain organized records and schedules.
• Ability to work evenings and weekends as required by parish programming and sacramental celebrations. 

Roman Catholic Diocese of Fresno
St. Anthony Retreat Center and St. Teresita Youth Center
•    Exempt, Full-time 
•    Salary:    $75,000
•    Apply:    [email protected] 
•    Located:  43816 Sierra Dr., Three Rivers, CA 93271

SUMMARY

The Saint Anthony Retreat Center and Santa Teresita Youth Center, owned and operated by the Bishop of the Roman Catholic Diocese of Fresno, is a retreat facility oriented to both religious and secular retreats/conferences.  The Center offers both adult and youth services in two distinct facilities located adjacent to one another on sixty-two acres of blue oak woodlands in the foothills of the Sierra Nevada Mountains near the Sequoia National Park, and in the community of Three Rivers.  Both facilities offer individual and/or group meeting space, dining, and overnight accommodations. 

Within this setting, the Business Manager is employed by the Bishop of the Roman Catholic Diocese of Fresno and is subject to appropriate Diocesan policies and procedures, including those established for Pastoral Center departments.  Functionally, the Business Manager position is assigned to the Saint Anthony Retreat Center and reports directly to the Executive Director – Saint Anthony Retreat Center and is responsible for the day-to-day supervision and management of business/fiscal and operational functions and staff in support of both adult and youth center facilities.  This position is considered part of the Executive Director’s management team and functions in a collaborative professional environment oriented to assisting the Executive Director in the delivery of ministerial services.  Therefore, in addition to an extensive business and fiscal acumen, the incumbent of this position must possess and maintain a ministerial perspective in the execution of job duties and responsibilities.

The following characteristics assume paramount importance: strong organizational and management allegiance, active loyalty, and close working relationship with the Executive Director, Chancery and Pastoral Center Department heads; strong managerial and supervisorial skills, abilities and knowledge; effective oral and written communication skills and abilities; ability to develop and maintain effective interpersonal relationships at all organizational and diocesan levels, with the Retreat Center management team, employees and volunteers, religious and secular organizations/groups, Chancery and Pastoral Center staff and with priests of the diocese and with other religious assigned throughout the diocese accessing the Retreat Center facilities.  In addition, the following characteristics are also vital to carrying out the responsibilities of this position: a high degree of maturity, integrity and good judgment; a practicing Catholic in good standing who is living within the teachings of the Catholic Church; initiative; ability to work independently under general direction from the Executive Director and in concert with Pastoral Center policies and procedures; and the ability to exercise discretion under spiritual and administrative direction from the Executive Director and in concert with the administrative and pastoral direction of the Bishop.  Finally, the incumbent must recognize and accept that the job duties and responsibilities associated with the Business Manager position are in fact a form of ministry and while orientated toward business/fiscal matters, serve as the basis for ministering to all those individuals utilizing the services of the Retreat Center.

CORE RESPONSIBILITIES 

• Manages and supervises all business functions/staff including budget preparation, analysis, and control; purchasing; human resources; payroll; and collection and accounting of fees/monies.
• Manages and supervises all accounting and bookkeeping functions/staff including overseeing the preparation of financial statements and reports; budget status reports and adjustments; maintenance of accounting records and accounts payable and receivable; monitoring of revenues and preparation of claims for payment/reimbursements.
• Manages and supervises operational functions/staff including Food Services, Housekeeping, Grounds and Maintenance.  Consults with the Executive Director and subordinate supervisors regarding operational issues/problems.
• Recruits, interviews, recommends hiring, trains, evaluates, and disciplines subordinate staff directly or through subordinate supervisors and in accordance with Pastoral Center/Retreat Center policies and procedures and applicable state and federal law.
• Develops long-range plans and annual long-range fiscal and budget forecasts/estimates, including revenue and expenditure projections.  Monitors revenue collections.
• Consults with the Executive Director and Pastoral Center department heads in the development, implementation and evaluation of administrative, fiscal and business policies and procedures; explains and interprets policies and procedures to management team, staff, patrons, representatives for organizations/groups, and others as necessary.
• Consults with the Chief Financial Officer for the diocese regarding methods and systems of fiscal control, cost accounting, and expenditure reporting and fee/rate development.
• Initiates and maintains effective communications with management team, Pastoral Center staff, religious and secular organizations, agencies and ministries of the Diocese.
• Spends time on location while the Retreat Center facilities are in use for retreats or conferences.
• Regularly reports matters to, and consults with, the Executive Director, Pastoral Center department heads, and management team regarding operational issues/problems.
• Collects, analyzes, and prepares financial data for short- and long-range planning; prepares and presents business and marketing plans.
• Represents the Executive Director and Retreat Center in meetings with the Chancery, Pastoral Center staff, patrons, public contacts and state and federal officials.
• Conducts a variety of special projects as assigned.
• Prepares or supervises the preparation of special studies, reports, and correspondence; provides regular status reports to the Bishop, Vicar General, Executive Director, and Diocese’s Chief Financial Officer.
   

• Financial and fiscal administration and accounting principles, including appropriate methods and best practices, non-profit budgeting, financial and business forecasting, and financial analysis;
• Principles and best practices of cost accounting;
• Non-profit/charitable organization accounting principles and best practices;
• Purchasing and inventory control methods and practices;
• Principles of effective human resources management, progressive discipline, and “at-will” employment;
• Budget and financial planning, including the assessment of funding priorities;
• Policies and best-practices associated with operating a day/overnight lodging or retreat facility, including facility operations, housekeeping, food services, and grounds maintenance;
• Automated accounting systems used to evaluate systems and procedures and streamline operations.
• Computer hardware and software systems and programs used in a business setting.

• Establish and maintain effective interpersonal relationships at all organizational and diocesan levels including Retreat Center staff, supervisors, management, Chancery and Pastoral Center staff, patrons, and representatives of religious and/or secular organizations;
• Communicate effectively both orally and in writing with staff, supervisory personnel, management team, Chancery and Pastoral Center staff, patrons and representatives of religious and/or secular organizations;
• Analyze budgetary, fiscal, operational, human resources, and staffing issues and requirements and make recommendations accordingly;
• Effectively organize and prioritize job duties and responsibilities and manage time effectively;
• Effectively problem solve, analyze, and make appropriate decisions and demonstrate sound judgment in relation to Pastoral Center and Retreat Center policies and procedures;
• Gather, analyze, and present accurate written records and files, and present clear and concise written and oral reports;
• Plan, organize and manage facility operations and implement system-wide policies, procedures, and best practices in concert with Pastoral Center and Retreat Center policies and procedures;
• Manage, plan, organize, assign, coordinate, and evaluate staff either directly or through subordinate supervisors;
• Plan, evaluate, and operate a variety of computer hardware and software in the daily performance of job duties and responsibilities;
• Maintain strong allegiance, active loyalty and effective working relationships with the Executive Director, the Bishop, Vicar General and Pastoral Center department heads.
• Maintain a high degree of maturity, integrity and good judgment; initiative; ability to work independently; and the ability to exercise discretion under spiritual and administrative direction and in concert with the pastoral direction of the Bishop.