Job Title: CFO
Department Finance – Fresno Catholic Schools
Report to: Superintendent
Salary: $125,000
Apply to: Joan Bouchard at [email protected]

Job Summary:

The Controller manages the accounting functions and staff, which has responsibility for all financial reporting, accounting systems and internal controls, the annual budgeting process, financial statement audits, tax compliance, payroll, and banking treasury operations. The Controller also assists with defining diocesan policies as well as supports short and long-term operational strategies. The Controller reports to the Chief Financial Officer.


Essential Functions:

• Ensure the proper recording (including drafting appropriate journal entries), summarization, and reporting of all financial activity of the Chancery and all diocesan level entities.
• Evaluate, update, and develop accounting policies to ensure compliance with generally accepted accounting principles.
• Evaluate and update accounting systems, procedures, and practices, including the development and maintenance of systems of internal accounting controls to ensure adherence to diocesan accounting policies.
• Manage the preparation of financial statements, including the analysis and reporting of results to provide forecasts, identify problem areas, and make specific recommendations for solutions/improvement.
• Review monthly financial closings and statements, including appropriate commentary and account analyses, as well as substantiation of month-end amounts.
• Prepare appropriate council and committee financial reporting and commentary.
• Ensure compliance with financial terms of grants and contractual obligations of the Diocese.
• Ensure compliance with record keeping and reporting requirements of federal and state laws, including compliance with Internal Revenue Service, the California Franchise Tax Board regulations, and Canon Law.
• Manage the database technology used for fundraising, general accounting, accounts payable, accounts receivable, payroll, and expense reimbursements.
• Manage the treasury function for all banking and investment relationships.
• Coordinate the annual budgeting process.
• Coordinate the annual audit and preparation of the annual financial statements and footnotes.
• Coordinate various tax returns preparation and filing.
• Proficiently and accurately maintain records in compliance with diocesan retention policies.
• Supervise, train, and evaluate accounting staff.

Other Responsibilities:

• Provide financial guidance to pastors, parishes, and schools.
• Review and approve purchases as required.
• Lead departmental projects as needed, including department RFPs, integration, and team training of new accounting systems.
• Other duties as assigned.

Education and Experience:

• Bachelor’s degree in accounting with CPA preferred.
• 5-7 years of experience in accounting, internal auditing, and/or as Controller preferred.
• Thorough knowledge of fund accounting, budgeting principles and practices, internal control systems, tax related legislation, treasury management, financial reporting methodologies, and generally accepted principles as promulgated by the Financial Accounting Standards Board (GAAP).

Skills, Knowledge, & Characteristics:

• Practicing Catholic in full communion with the teachings of the Church.
• Strong verbal, written, analytical, and people skills.
• Proficient with Microsoft Office Suite (particularly with Word and Excel) and Outlook.
• Excellent ability to organize, plan, set job priorities, and multi-task to meet deadlines.
• Able to perform job responsibilities maintaining a high degree of accuracy as well as confidentiality.
• Proven ability to solve problems and make effective decisions.
• Proficient with computerized, standard accounting software packages and ability to train other individuals to use the software.
• Proficient with MIP Fund Accounting (n/k/a Abila) general ledger software preferred.
• Ability to work independently as well as with a team.
• Effective communication skills and interpersonal skills.
• Desire to learn and undertake new and unfamiliar job responsibilities and tasks.
• Willingness to work collaboratively in a team-oriented environment.

Supervisors: Principal
Status: 10-Month Employment Agreement
Hours: 7:30 a.m.–4:00 p.m.
Salary: $39,406–$85,272 depending on units and years of experience

Summary
The Transitional Kindergarten (TK) Teacher respects Catholic values and aids students in Christian formation by exemplifying Catholic living in and out of the classroom. Because Catholic schools educate students to promote the Kingdom of God, all teachers must be role models for students, exemplifying Catholic teachings and values in their lives and actions.

The TK Teacher is accountable to the principal to provide developmentally appropriate education to students in all curricular areas, implement Our Lady of Perpetual Help School Core Values, follow the policies of Our Lady of Perpetual Help School, and adhere to directives set by school administration.

The TK Teacher creates a joyful, nurturing, faith-filled classroom environment that supports the development of the whole child spiritually, academically, socially, emotionally, and physically. Guided by the National Standards and Benchmarks for Effective Catholic Elementary and Secondary Schools, the TK Teacher fosters Kindergarten readiness while promoting curiosity, independence, academic excellence, and Catholic identity.

Major Duties and Responsibilities

Catholic Identity & Faith Formation
(NSBECS Domain I: Mission & Catholic Identity)

• Models and actively lives the Catholic faith in daily interactions
• Integrates Catholic teachings, virtues, and traditions throughout instruction and classroom activities
• Leads daily prayer and participates in school liturgies and faith formation opportunities
• Creates a classroom environment rooted in Gospel values and Christian discipleship
• Supports the mission of Catholic education through service, prayer, and faith-centered instruction

Instruction & Curriculum
(NSBECS Domain III: Academic Excellence)

• Cultivates a classroom atmosphere conducive to learning and exploration
• Maintains positive and developmentally appropriate classroom management
• Organizes and prepares instructional materials and resources for students
• Incorporates technology effectively to create a 21st-century learning environment
• Teaches all Transitional Kindergarten subject areas using developmentally appropriate practices
• Creates weekly lesson plans aligned with California Transitional Kindergarten standards and Catholic values
• Assesses students three times per year to monitor academic, developmental, and social-emotional growth
• Utilizes assessment data to guide instruction and support Kindergarten readiness
• Uses play-based, hands-on, and inquiry-driven learning experiences
• Evaluates student progress and communicates growth with families
• Cooperates with the principal and staff in the planning and development of curriculum
• Supports school-wide initiatives aligned with NSBECS standards and Catholic identity

Classroom Environment & Student Development
(NSBECS Domain III: Formation of the Whole Child)

• Creates a nurturing, structured, and engaging learning environment
• Supports the spiritual, social, emotional, physical, and academic growth of each child
• Encourages independence, kindness, collaboration, and respect among students
• Maintains an organized and child-centered classroom space
• Assists students as needed and supports individual student success

Family & Community Engagement
(NSBECS Domain II: Operational Vitality)

• Communicates professionally and in a timely manner with parents and guardians
• Partners with families to support student success and faith formation
• Participates in school events, conferences, and community-building opportunities
• Assists with all school liturgies and activities as requested

Professional Responsibilities
(NSBECS Domain II: Governance & Leadership)

• Attends all faculty meetings, in-service meetings, Teachers’ Convention, and other meetings as needed
• Participates in professional development opportunities related to early childhood education and Catholic education
• Collaborates with faculty, staff, and administration to support school-wide goals and continuous improvement
• Performs other duties as assigned by the Principal and Vice Principal

Record Keeping Duties

• Maintains grades and prepares progress reports through the grading platform FACTS
• Records daily attendance of students
• Completes weekly lesson plans and parent newsletters
• Maintains assessment records and student data
• Completes all required forms and reports in a timely manner

Job Specifications

• Actively engages in professional development
• Participates and meets the requirements of Sustaining the Mission and maintains the appropriate level of certification
• Supports and implements the mission and philosophy of Catholic education
• Demonstrates understanding of child development and developmentally appropriate instructional practices
• Supports continuous school improvement aligned with the National Standards and
• Benchmarks for Effective Catholic Elementary and Secondary Schools

Qualifications/Requirements

• Practicing Catholic preferred
• Valid California Multiple Subject Teaching Credential required
• Must meet California Transitional Kindergarten requirements, including 24 units in Early
• Childhood Education or equivalent
• Bachelor’s degree in Education or related field
• Experience teaching Transitional Kindergarten, Preschool, or Kindergarten preferred
• Adheres to the Code of Ethical Conduct
• Completion of background checks and Safe Environment training before employment

For All Employees

• Support and commitment to the mission and vision of Our Lady of Perpetual Help School
• Contribution to discussions and ideas impacting the learning environment while maintaining professionalism and respect
• Collaborate and communicate in an appropriate, timely, and professional manner
• Establish and model behaviors that promote high expectations for students, staff, and faculty
• Model the importance of lifelong learning through a commitment to ongoing professional development
• Develop, nurture, and maintain relationships that promote respect and success for all
• Know, serve, and live in accordance with the teachings of the Catholic faith
• Abide by all policies, procedures, and the employee handbook
• Demonstrate stewardship in the use of material and financial resources
• Perform other duties as assigned

Working Environment

• Ability to work some evenings and weekends and attend early or late afternoon meetings outside of regularly scheduled work hours

Please send a letter of interest and your resume to Amanda Davis at [email protected].
A completed application should be presented at the scheduled interview

Title: Administrative Assistant
Reports to/Evaluated by: Principal
Salary range: $20-22, depending on experience and level of education

Summary
The Administrative Assistant serves as the primary substitute for all Administrative Service Employees of Holy Cross Junior High School and San Joaquin Memorial High School. The Administrative Assistant represents each school’s mission and values through warm, professional, and efficient service. This position manages front desk operations, greets and directs visitors, manages access to the campus, and supports administrative tasks to ensure a welcoming and organized school environment. Responsibilities include receiving and routing phone calls, assisting parents, students, and staff, maintaining filing systems, supporting teacher needs, and providing clerical support. The assistant is expected to uphold confidentiality, demonstrate professionalism, and contribute to the Catholic identity of the school community. This position is also responsible for learning the responsibilities of multiple school professionals, to administer lunch breaks to receptionists, secretaries, and registrars.

Key Responsibilities
Front Desk Coverage and Office Administration:

• Greeting visitors, answering phones and forwarding calls
• Monitor gates and communicate traffic through the use of the radio
• Directing staff/visitors to the appropriate person
• Maintain faculty rooms including restocking supplies and copy machine maintenance
• Help with collection of forms, and permission slips
• Help with the distribution of student passes
• Help with the distribution of internal applications and printed materials
• Support teachers with administrative needs, including document preparation and communication
• Operate office equipment, including computers, printers, and multi-line phone systems
• Uphold the school’s mission, values, and Catholic identity in all duties performed
• Ability to maintain confidentiality and professionalism in ALL matters
• Clerical work as requested
• Other responsibilities as assigned by administration

Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is often exposed to outside weather conditions. The noise level in the work environment is usually moderate to loud. The employee is required to interact occasionally with dissatisfied or abusive individuals. The employee is directly responsible for the safety, well-being and work output of students.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is required to: regularly stand, walk, and talk or hear; frequently use hands to finger, handle, or feel and reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch, run, throw, catch, bend, crawl, etc., in a repetitive manner; occasionally lift and/or move up to 30 pounds; frequently interact with the public and other staff; and occasionally work extended hours. Specific required abilities include distance vision, and peripheral vision, the ability to hear conversations in quiet and noisy environments and the ability to speak clearly in order to exchange information. Some driving is necessary. The information contained in this job description is for compliance with the Americans with Disabilities Act and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Qualifications

• AA degree or equivalent required; Bachelor’s Degree preferred
• Minimum 1-5 years of clerical, receptionist, or customer service experience, preferably in a school or educational setting
• Experience working in Catholic education or faith-based organizations preferred
• Outstanding interpersonal skills with a strong customer service focus (internal and external)
• Strong written and oral communication skills with an ability to effectively communicate with all stakeholders of the school
• High energy, self-starter with ability to successfully prioritize and multi-task in an atmosphere in which time-sensitive deadlines are the norm, as are interruptions
• Ability to adapt to changing work priorities
• Ability to meet deadlines and schedules and independently set priorities
• Other duties as assigned by FCS, HCJH, or SJM Leadership

This is a full-time hourly position. Pay rate is commensurate with experience and education.
Please send a cover letter, resume, and references to the Principal of Holy Cross, Amanda Reed, at [email protected]

Title: Teacher
Supervisor: Principal
FLSA Status: Non-Exempt
Salary Scale: $41,806 - $94,267 depending on certifications and qualifications.

GENERAL SUMMARY: To conduct instructional classes in all assigned subjects in accordance with the school mission statement, philosophy, policies, and curriculum. It is essential for the teachers to develop within students the necessary life learning tools of communication, problem solving, decision making and creativity, as well as developing an informational framework and moral values formation that will prepare the student for living in the twenty-first century.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• To be present where needed, ready to work as needed to meet responsibilities.
  • Recognize when situations require more effort.
  • Satisfy responsibilities in a timely manner.
  • Provide an example of punctuality and attendance.
  • Generally, ensure all is ready and taken care of.

• Contribute to the faith community of the school by personal modeling and participation.
  • Support and encourage the faith development of each child.
  • Actively participate in the faith life of the school by attending school Masses and any additional prayer services.

• Teach and motivate students to achieve a minimum of 1-year academic growth as measured by standardized testing and/or outcomes for each grade.
  • Design appropriate lesson plans and experiential learning opportunities.
  • Create and maintain a positive learning environment.
  • Correlate outcomes and assessments to lesson plans and teaching.
  • Have a positive impact on student retention and enrollment.

• Participate in in-service, classes, workshops and staff development opportunities to maintain professional licensure and expand knowledge base.
  • Attend and participate in workshops, courses, and in-services and all faculty meetings.
  • Seek out and participate in professional growth opportunities.
  • If professional opportunity is paid for by the school, then information learned must be shared with staff.

• Appropriate student supervision as assigned and needed.
  • Demonstrate appropriate student management techniques that support the school’s mission, philosophy and code of conduct.
  • Provide a safe and secure learning environment for each student.

• Understand and fulfill all aspects of faculty and student policy handbooks.

• Maintain appropriate communications with all clientele/stakeholders.
  • Appropriate regular and consistent communication with school community (written, oral conferences with parents, report cards, assignments and grades posted to website, student records, e-mail etc.)
  • Receive approval from Principal for all forms of communication before being sent out.

• Maintain areas of assigned supervision with previously mentioned punctuality and care.
  • Participate fully in all educational opportunities and school events, other appropriate student activities and grade level responsibilities, assigned extracurricular activities for efficient and safe operation of the school.

• Oversee and maintain appropriate use of school’s technology system.
  • Provides students with school-based teaching of technology.
  • Carefully supervise students using school technology.

• Perform all other duties and assume other responsibilities which are identified as needed by the employer and approved and/or assigned by the principal.

Minimum Qualifications

To perform this job successfully, an individual must be able to fulfill each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.


Educational Experience

• Practicing Catholic in accordance with Canon 874 §1, 3◦, 4◦ of the Code of Canon Law, for those who teach Religion.
• Bachelor’s degree, preferably in Education.
• Teaching Credential in the state of California within five (5) years.

Language Skills

• Ability to read, analyze, and interpret common scientific and technical journals, reports, and legal documents.
• Possesses the ability to respond to inquiries or complaints from parents, principal, teachers, students, volunteers, staff and regulatory agencies;
• Communicate effectively both orally and in writing.

Mathematical Skills

• The ability to work with mathematical concepts as they relate to the school.

Reasoning Ability

• Interpret and administer rules and regulations.
• Possesses the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Adept at interpreting an extensive variety of technical instructions.
• Possesses the ability to understand and apply federal and state laws, regulations and compliance requirements.
• Works independently with some direction from Principal; plans and organizes work.

Certificates, Licenses and Registrations

• Bachelor’s degree.
• Valid Teachers Credential in the state of California within at least five (5) years.

Physical Demands

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

• While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to sit and use hands for finite movements such as typing and other office functions. The employee is required to see, stand, walk, hear and reach with hands and arms.
• Lift and move, using proper techniques, up to 30 pounds.
• Have the ability to move from one floor to another using the stairs.

Applications can be sent to Karen Forte, Principal, at [email protected]. 

Title: Preschool Director
Supervisor: Principal
FLSA Status: Non-Exempt, $22.00 - $28.00 p/hr. depending on experience.

GENERAL SUMMARY: The Child Care Director shall be responsible for the operation of the center, for compliance with regulations, and for communications with the Principal, Diocese of Fresno, and Community Care Licensing (CCL); has authority to acknowledge receipt of center deficiencies and to correct deficiencies that constitute immediate threats to children’s health and safety (CCFL 101215.1c). Child Care center personnel shall be competent to provide the services necessary to meet the individual needs of children in care (CCL 101216).


ESSENTIAL DUTIES AND RESPONSIBILITIES:

• To be responsible for the operation of the center: compliance of regulations, communications with the licensing agency; update all Community Care Licensing (CCL) forms; audit administrative, staff and student records for completeness; and maintain all required CCL documents (101217, 101219, 101220) per policies and regulations.

• Maintain adequate staffing per CCL student rations (101216.3).
  • Arrange his/her own schedule according to the daily needs of the school and be present/available during the core hours of the day.
  • Be responsible for recruiting and interviewing applicants, selecting, and hiring qualified applicants with the approval of the principal.
  • Maintain all personnel files in compliance with CCL, Diocese, and local site.
  • Develop, communicate, and maintain all staff Schedules for breaks, lunch, etc.

• Contribute to the faith community of the school by personal modeling and participation.
  • Support and encourage the faith development of each child.
  • Actively participate in the faith life of the school by attending school Masses and any additional prayer services.

• Supervise all preschool staff.
  • Evaluate lesson plans regularly, making sure they reflect our Catholic philosophy and goals of the preschool.
  • Coordinate and implement decisions regarding curriculum, activities, and field trips with CCL and Diocesan compliance.
  • Conduct orientation and training for all new center employees.
  • Conduct semi-annual evaluations for all preschools staff members including formal classroom observation.

• Participate in all preschool in-services, classes, workshops, conference calls, and staff development opportunities to maintain professional licensure and expand knowledge base.
  • Attend and participate in conference calls, workshops, courses, in-services and all faculty meetings.
  • Participate fully in all educational opportunities and school events, other appropriate student activities, assigned extracurricular activities for efficient and safe operation of the school.
  • Seek out and participate in professional growth opportunities.
  • If professional opportunity is paid for by the school, then information learned must be shared with staff.

• To develop a formal annual budget working in conjunction with the Principal.
  • Follow all financial policies and procedures in the Administrative Handbook.
  • Communicate regularly with the bookkeeper regarding tuition, payments, registration fees, and monthly incidental billing.

• Maintain appropriate communications with all clientele/stakeholders.
  • Be available to staff and parents/guardians who have concerns regarding the center programs, health or safety issues, co-workers, etc.
  • The Director should have a good rapport with all parents, staff, and children.

• Understand and fulfill all aspects of administrative, faculty and student policy handbooks.

• Understand and comply with all Community Care Licensing regulations, policies, and procedures.

• Perform all other duties and assume other responsibilities which are identified as needed by the employer and approved and/or assigned by the principal.

Minimum Qualifications
The requirements listed below are per Community Care Licensing (101215.1). Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

To be a fully qualified Preschool Director, one of the following criteria must be met.

1. High school diploma or GED; completion, 15 semester or equivalent quarter units with all passing grades at an accredited or approved college or university; at least four years of teaching experience in a licensed childcare center or comparable preschool program. (See CCL 101215.1h for specific course requirements).

2. An associate of arts degree from an accredited or approved college or university with a major or emphasis in early childhood education or child development; and at least two years of teaching experience in a licensed childcare center or comparable group childcare home.
    a. Three semester or equivalent quarter units shall be in administration or staff relations.

3. A bachelor’s degree from an accredited or approved college or university with a major or emphasis in early childhood education or child development and a least one year of teaching experience in a licensed childcare center or comparable child group program.
    a. Three semester or equivalent quarter units shall be in administration or staff relations.

4. A Child Development Site Supervisor Permit or a Child Development Program Director Permit issued by the California Commission on Teacher Credentialing.


Physical Demands

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

• While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to sit and use hands for finite movements such as writing and typing. The employee is required to see, stand, walk, hear and reach with hands and arms.
• Lift and move, using proper techniques, up to 30 pounds.
•  Have the ability to move from one floor to another using the stairs.

 Applicants can send their application to Juan Alvarado, principal, at [email protected]

Title: Bookkeeper
Supervisor: Principal
FLSA Status: Classified, Part-Time, Hourly
Wage: $18.00 - $24.00 depending on experience


GENERAL SUMMARY: To take care of all the day-to-day financial tasks in accordance with the school mission statement, philosophy, and diocesan financial policies. It is essential for the bookkeepers to develop relationships with the Office of Catholic Education, Diocesan Finance, and Human Resources departments; provide communication and problem solving on a proactive basis and support all the policies in the Administrative Handbook.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Record day-to-day financial transactions and complete all journal entries in QuickBooks.
· Reconcile sales taxes, payroll taxes, and bank accounts at the end of each month.
· Reconcile QuickBooks and monthly journal entries at the end of each month.
· Process all accounts receivable and payable in a timely manner including processing payments, invoices, deposits, collections, and revenue recognition.
· Submit bi-monthly payroll and enter payroll into QuickBooks.
· Record cash receipts and maintain the petty cash fund.
· Prepare bank deposits.
· Monitor financial transactions and reports; calculate variances from the budget and report significant issues to the principal.
· Review and provide bi-monthly summaries of FACTS past due accounts to the principal.
· Generate financial reports for the Principal and Parish Finance Council monthly.
· Audit for completeness and accuracy of all demographic data in FACTS SIS for faculty, staff, and students on a regular basis.
· Understand and fulfill all aspects of school faculty, student, and parent handbooks.
· Follow all accounting policies and procedures in the administrative handbook.
· Attend all Office of Catholic Education conference calls and trainings.
· Perform all other duties and assume other responsibilities which are identified as needed by the employer and approved and/or assigned by the principal.


Minimum Qualifications


· Excellent knowledge of general accounting principles as they relate to a school.
· Knowledge of bookkeeping software, QuickBooks preferred.
· Proficient skills in Microsoft Excel.
· At least 2-3 years’ bookkeeping experience, preferably within an academic or business environment.
· Excellent communication skills, both verbal and written.
· Attention to detail and accuracy of work.
· Able to prepare, review, and understand financial statements.
· Keep all financial interactions confidential.


Educational Experience

Associate’s degree in accounting or business administration.


Physical Demands

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions:

· While performing the duties of this job, the employee is regularly required to communicate with the Office of Catholic Education and Principal.
· The employee frequently is required to sit and use hands for finite movements such as typing and other office functions.
· The employee is required to see, stand, walk, hear and reach with hands and arms.
· Lift and move, using proper techniques, up to 30 pounds.
· Have the ability to move from one floor to another using the stairs

 Applicants can send their application, resume, and cover letter to Jeanette Suter at [email protected].